Restaurant Table Management Software
See your whole floor at a glance — plan table capacity, spot reservation conflicts before they happen, keep guest notes to hand and turn tables without losing pace. HospitalityTechAI works alongside your existing reservation and POS tools, not in place of them.
Restaurant table management software helps front-of-house teams plan floor capacity, match reservations to the right tables, track table statuses and keep guest notes in one view during service. It helps independent restaurants, bars and private-dining teams avoid booking conflicts, turn tables smoothly and give a more personal welcome — working alongside your existing reservation and POS tools.
Built by a product studio
A live floor view, layered onto the tools you run.
Part of HexaTech, HospitalityTechAI brings a live floor view, guest CRM and service flow into one workspace — designed to sit alongside the reservation book and POS you already run, not replace them.
- Works alongside your current reservation book and POS
- Smart table suggestions that flag conflicts before service
- Guest notes and preferences surfaced the moment guests are seated
- UK GDPR-aware guest data you control
What you can do
Manage the floor, not just the bookings.
Reservation Engine & table statuses
Smart table suggestions match party size and timing to the right table so two bookings never land on the same top. A live floor view tracks each table — booked, seated, main course, paying, free — so the team can plan the next seating.
Guest CRM — notes at the table
Profiles, visit history, preferences and notes surface the moment a guest is seated — allergies, a favourite table, "celebrating an anniversary" — so your team gives a more personal welcome without hunting through a separate diary.
Service Flow — turning tables
Team task rhythm keeps front-of-house moving — who clears, who re-lays, which table is ready to re-offer — so covers turn over smoothly at peak. This is the operational spine of a busy service.
Reservation conflicts & capacity
The system can flag clashes and over-capacity before service, so the host isn't juggling a paper diary. Spot a double-booking or an over-full section early and resolve it before the first guests arrive.
AI Guest Host feeds the floor
Enquiries answered 24/7 become clean reservations that arrive ready to seat, so your floor plan stays accurate overnight and the host starts each service with an up-to-date book.
Analytics — read the room
See covers per service, table turn times and repeat-visit signals so managers can plan capacity for next week and shape the book with confidence.
How it works
From a landing reservation to a freed table.
Reservation lands
A booking arrives from your reservation tools or the AI Guest Host and drops onto one live floor view.
Matched to a table
The Reservation Engine suggests a suitable table for the party size and timing, flagging any clash before service.
Status & notes tracked
The table moves through booked, seated, paying and free, while Guest CRM notes surface for the team on arrival.
Table freed & re-offered
Service Flow cues the clear-down and re-lay, and the table is re-offered — keeping covers turning through the night.
Is it the right fit?
Where this restaurant table management software fits.
| Best fit for | Independent restaurants, multi-area bars and private-dining teams that want a clear floor view, want to match reservations to the right tables, avoid double-bookings and turn tables smoothly during service. |
|---|---|
| Not ideal for | Businesses needing a full hotel PMS, an enterprise POS replacement, or a tiny walk-in-only venue with no reservations and no need for a floor plan. |
| Key features | Reservation Engine (smart table suggestions + conflict flags), live table statuses, Guest CRM (notes + preferences at the table), Service Flow (turn tables faster), AI Guest Host, Analytics — working alongside your current tools. |
| Next step | Book a demo — or start with a single module and add others as you grow. |
Who it's for
Built for how your floor actually runs.
Busy independent restaurant
Keep the whole floor, guest history and notes in one live view — no paper book lost when a shift changes at peak.
Multi-area bar
Balance walk-ins and reservations across areas, hold the right tables and see every status without leaving the pass.
Private-dining room
Manage larger parties and combined tables with the occasion notes each booking needs, ready before guests arrive.
Small group of sites
Run several venues with their own areas, table statuses and turn times, each floor visible in one place.
See your floor in HospitalityTechAI.
FAQ
Questions, answered.
What is restaurant table management software?
Restaurant table management software helps your front-of-house team run the floor during service — planning capacity, matching each reservation to a suitable table, tracking table statuses and keeping guest notes in one view. HospitalityTechAI adds smart table suggestions and a Guest CRM so the host sees the whole floor and can turn tables without losing pace.
How is this different from a table reservation system?
A table reservation system is mainly about taking the booking; this page is about managing the floor and tables during service — statuses, conflicts, notes and turning tables. If your priority is capturing reservations, see our table reservation system; many venues use both together.
Does it replace my existing reservation or POS tools?
No. HospitalityTechAI is designed to work alongside your current reservation book and POS rather than replace them. It adds a live floor view, smart table suggestions and guest notes on top of what you already run, so your team keeps its existing setup while managing service more smoothly.
How does it help avoid double-bookings and reservation conflicts?
The Reservation Engine matches party size and timing to suitable tables and can flag clashes and over-capacity before service starts, so two bookings don't land on the same table. Your host works from one live floor view instead of a paper diary, which makes conflicts far easier to spot early.
How much does it cost, and can I see it first?
Pricing depends on your venue size and which modules you use, so the best starting point is a live walkthrough. You can book a demo or message us on WhatsApp and we'll tailor a plan to your restaurant.
What does it integrate with?
It is built to sit alongside common reservation and POS tools and your website, so reservations flow into one live floor view. Tell us your current stack during the demo and we'll confirm how the Reservation Engine, Guest CRM and Service Flow fit around it.
How long does setup take?
Most teams can start with one module — often the Reservation Engine or Guest CRM — and see the floor in one place quickly, then add Service Flow and Analytics over time. Setup varies with how many areas and tables you run and how much guest history you bring across; we scope this with you in the demo.
Can it handle enquiries after hours?
Yes. The AI Guest Host answers enquiries 24/7 and qualifies intent such as party size and date, so bookings arrive clean and ready to seat and your floor plan stays accurate overnight. That means the host starts each service with an up-to-date book rather than a backlog.
Does it include a floor plan, and can I keep guest notes on each table?
The floor view lets you see table statuses across your areas, and every reservation links to a Guest CRM profile — so allergies, seating preferences and occasion notes surface the moment a guest is seated. Your team gives a more personal welcome without hunting through a separate diary.
Is guest data handled in line with UK GDPR?
Guest profiles, preferences and contact details are stored to run reservations and service, and the platform is built with UK data-protection expectations in mind. During onboarding we walk through how data is captured, stored and used so you can meet your obligations to guests.